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Crime Software

Case Management & Billing Software For Crime Firms

Complete Functionality For Managing Criminal Cases
From Police Station To Crown Court

Entirely focused on enabling Fee Earners to handle larger criminal case loads more profitably, LAWFUSION delivers functionality for both Legal Aid Agency funded work and private-paying client cases. The LAWFUSION Crime Module covers everything, from the Police Station to the Crown Court, and is compliant with Legal Aid Prison Law as well as having a comprehensive management system for LGFS and AGFS claims.

LAWFUSION Crime Case Management Software is available to you wherever you are – office, Police Station, Prison, Court, at home etc.

black and white image of mans hands behind his back held in green handcuffs as illustration for criminal case management software

Key Features

Crime Case Management

The LAWFUSION Crime Case Management System has a proven criminal defence chart that we have developed working very closely with some of the leading crime firms in the country. All of this plus a full set of precedents come as standard with LAWFUSION.

LAWFUSION Crime will enable your fee earners and support staff to monitor and track the key steps and stages of every crime case – from police station to trial. All standard letters, documents and forms are called up in an instant, automatically assembled and pre-populated with the relevant case information, (Defendants name(s), Court details, bail dates, etc) saving your fee earners valuable time and effort. Of course all documents including bills, accounts chitties and correspondence, including emails are automatically filed to the case and categorised for easy retrieval and case progression.

The software is incredibly flexible, so you can change the procedures to suit your own ways of working should you wish to. There is also a generic workflow tool for law firms that wish to set up unique crime procedures from scratch. The legal software team at Select are always on hand to help whatever your case management requirement may be.

Auto-Form Production

With LAWFUSION you get automatic creation of all the necessary crime forms at the push of a button, including AF1, AF2, LF1, LF2, LF1O, LF1FF, CRM 7, CRM11, CRM18, CRM18A, 5144 + all other relevant crime forms.  LAWFUSION even makes obsolete forms available to those firms that still want them – i.e.  some firms may choose to continue to produce them for their own administrative purposes.

LAWFUSION supports automatic population of all crime forms relating to Advocates’ Graduated Fee Scheme (AGFS) and Litigators’ Graduated Fee Scheme (LGFS) for electronic submission via the CCD  (Claim for Crown Court Defence) system, as paper forms are no longer accepted from 31-10-17. As well as all the claim forms, LAWFUSION also enables users to quickly produce application forms across the whole criminal defence library.

All the relevant crime forms necessary for criminal defence work can be coded into your LAWFUSION workflow crime charts, for auto-production, to ensure the right forms are produced at the right time with the correct values.  Forms are then made available in the document library for the case alongside other case-relevant correspondence.

Automated Crime Billing

LAWFUSION offers crime billing for all stages of criminal defence work, from Police Station investigations to Crown Court trials and appeals. With full integration to the accounts system and auto-form production,  users can quickly record attendances, disbursements and expenses to create a Legal Aid compliant claim and automatically update the accounting ledgers.

This module enables quick and effective case costing and billing, guiding the user through the complex processes associated with Legal Aid claims, schemes and systems as well as private-paying client cases ensuring the appropriate rates and fees are used. On completion of a bill  claimed through the monthly submission process LAWFUSION can optionally raise the accounts bill and take payment by transferring funds from your LAA holding account to the appropriate case ledger.

Inbuilt analysis reports include Standard Monthly Payments (SMP) breakdowns and allow instant overviews on fees raised, grouped by a variety of criteria enabling partners to continually monitor profitability.

Case Tracker & Secure Document Exchange

LAWFUSION provides Criminal lawyers with the highly secure tools they need to handle private and confidential information on their clients’ behalf, taking care of all concerns about client confidentiality. Documents can be accessed via a secure web portal for your clients to read, and a monitor tells you when a client has logged in. Your clients can get their answers quickly and easily from the Internet without having to contact you directly.

Select Legal Systems WAS the first legal software supplier to offer an online Case Tracker back in 2004. The success of this service is due partly to the unparalleled flexibility provided by LAWFUSION’s powerful workflow engine. As each matter is progressed, details of changes can be published confidentially, strictly to be viewed by your client only.

Document Bundler

Often used for producing the ‘Brief to Counsel’ the LAWFUSION Document Bundler is very popular with criminal lawyers. It allows users to pull everything together for court very quickly, automatically generating a contents page with automatic page numbering for the whole bundle in one PDF for saving to the case.

For more information visit this page – LAWFUSION PDF Bundle Generator Software.

Specialist Time Recording

LAWFUSION’s specialist time recording for crime work provides everything a criminal lawyer could possibly want in terms of the ability to record time quickly and accurately for all activities across multiple files with provision for billing codes and notes. At the point of entering time, users can also enter expenses and mileage. London or National rates are catered for and the system ensures users can only select applicable charge rates for the stage being worked on and validates entries as they are input.

Monthly Bulk Upload to LAA Online

To further aid the management of bulk criminal defence, via LAWFUSION criminal law firms can perform their monthly bulk upload to Legal Aid Agency (LAA) online and also use reports to compare the figures submitted to the Legal Aid Agency (LAA) against the amounts received in the monthly payments. The monthly submission is quick and easy and generates a wealth of reports to verify information is submitted correctly to the LAA.

Assessed Claims Manager Screen

To cater for legal aid claims which are assessed and approved by the Legal Aid Agency, LAWFUSION provides an Assessed Claims Manager screen which can be used to manage all assessed claims including form production, payments, appeals and monitoring of overdue claims. This module handles not only Litigator Graduated Fees Scheme (LGFS) and Advocate Graduated Fees Scheme (AGFS), but also Magistrates’ court non-standard claims and Police Station exceptional claims, all with auto form production. For claims which have been reduced, or not accepted by the Legal Aid Agency, appeal forms can be produced at the click of a button.

Expenses and Disbursements Manager

When a Fee Earner claims an expense on the system, such as mileage or car parking it is available immediately for billing as a disbursement (if appropriate), for submitting to the LAA (for legal aid claims) and also for analysis and reporting.

As the expense is entered it becomes part of an expense claim that is later submitted for approval (where necessary) without any duplication of effort. The Fee Earner ticks a box to indicate he/she has a receipt for the expense and for those striving for a paperless office, receipts can be scanned in and attached to the expense claim. The system handles different rates for mileage i.e. if a Fee Earner is paid mileage at 25p per mile, but the firm has agreed mileage will be charged out at 40p per mile – the system picks up the relevant rates and bills the client and pays the Fee Earner accordingly.

Advanced Document Production

As there can be a variety of outcomes at the police station and Magistrates’ court, LAWFUSION’s advanced document production system allows fee earners to answer a few simple questions about the case to get the perfect outcome letter, whether it be about a conditional bail or a charge to court.

For firms who want to streamline client correspondence, the system can also automatically detect if a client care letter has been sent out and if not, put in an appropriate paragraph about client care, ensuring compliance is adhered to at all times.

Compliance & Risk Management

Using LAWFUSION’s powerful workflow functionality, law firms can customise how they want to manage the risk of cases and check that compliance is being adhered to. Fully LEXCEL compliant, LAWFUSION provides the tools that enable users to ensure key information such as Legal Aid references, applications and correct funding is in place before work begins.

LAWFUSION presents a ‘state of play’ snapshot at a glance showing:

  • Funding information e.g. representation order details
  • Any pleas predicted or given
  • The strength of evidence
  • General level of risk
  • Whether the file is ready for a LEXCEL inspection
  • Alerts for cases that have not been worked on for a specific period of time
  • User-friendly file review system

Sophisticated Diary System

As standard, LAWFUSION Crime includes a full Practice diary and task planner. Add an appointment or activity just once (i.e. a specific hearing date) and the system will reflect it against the appropriate individual, crime file and court. Linking with the address book – the software will automatically default diary entries to the case assigned Court or Police Station etc.

Users are able to open and access case information directly from an appointment record. Also diary appointments can be marked as complete in the diary once they have taken place and the system will notify key personnel if appointments don’t take place or are overdue. Clicking the Complete button against a diary entry can be set to trigger the automatic creation of a letter or email. LAWFUSION will also capture claim details on court duties as they are completed within the system notifying supervisors if duty sessions have not been completed or claimed.

Police station views can be set up to manage police station duties assignment, cover and firm rotas and the diary can be synchronised with your personal MS Outlook account. Read more.

Centralised Address Book

LAWFUSION centralises your everyday contacts and addresses for full information sharing across the Practice making life very easy and reducing duplication of effort.

LAWFUSION intelligently links address book details for Police Station, Courts and Prisons to the LAA’s code system relating correspondence efficiently with billing and costing. Courts can be grouped and selected by type making selection quicker.

Addresses – including Counsel, Probation Officers, Social Workers, Hospitals etc. can be flagged by preference i.e. users can view the most frequently used first and expand to a more comprehensive list with one mouse click. E.g. Whilst the system holds a full list of all police stations and courts it is likely that your users will only attend local ones. You can customise the selection list to only list your likely stations and courts but of course they can pull up the full list with a single mouse click. Police Duty Rotas can be configured and assigned against the schemes. Also query by example address searches are available for speed.

Profit & Loss Monitoring

LAWFUSION provides in-depth management tools to monitor the profitability of Legal Aid cases including analysis of time recorded against fees claimed and comprehensive reporting showing the expenses of the business against revenues brought in. These reports also allow a comparison of the revenues from the private-paying client cases against Legal-Aid funded cases.

Court Duty Record System

As with other aspects of LAWFUSION billing, fee earners who are registered Court Duty Solicitors can quickly record attendances in a few simple clicks, which instantly lodges an entry for the next monthly submission along with recording a bill in the accounting system. The court duty system supports solicitors working normal and weekend sessions, and has a full history allowing law firm management to analyse attendances from the first day.

SMS Text Messaging

Many LAWFUSION users working in criminal law find the software’s SMS Texting functionality ideal for sending short bursts of timely information. Just in the same way you might generate an email within LAWFUSION – i.e. ad hoc or as part of a workflow – you can just as easily generate an SMS text message and send it to your client, and record it against the case.

Users can set up templates for regular messages, schedule pre-defined messages for delivery later or set up to send to individuals or groups of people relating to a case. Read more.

Reporting

The LAWFUSION report generator allows the creation of bespoke reports providing an easy to use interface and delves into every area of the system for any amount of cross analysis that may be required for both private client work and legal aid work.

For criminal law firms with Legal Aid contracts LAWFUSION makes the vast variety of reports required for the LAA – available as standard. The software captures all the necessary data at the right time and produces the required reports automatically when needed. The need to spend valuable management time manually producing these kinds of reporting tasks is eliminated.

Integration

It goes without saying that as a fully integrated practice management system, the entire suite of LAWFUSION Crime software is fully integrated with LAWFUSION Accounts, Time Recording and all other aspects of the system. Additionally LAWFUSION integrates with a variety of other leading third-party products and services too, including the very latest Microsoft Office suite, leading forms packages and even telephone systems. If you have a bespoke integration requirement please ask our sales department who will be pleased to help.

LAWFUSION Mobile Software App

The LAWFUSION App provides crime lawyers with 24/7 access to their case records.  Whilst in court, attending police stations and prisons fee earners can use the App on their tablet device to progress cases, record time and capture key case information.

On-line and off-line working enables fee earners to work from any location, for example, if there is no WiFi at the police station the forms can still be completed and synchronised to the main system as soon as an internet connection is re-established.

The LAWFUSION Mobile App offers many features which enable your busy fee earners to work efficiently whilst on the move. Read more about the LAWFUSION Mobile Software App

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